What is ISSN?
International Standard Serial Number (ISSN) is an international identifier for serials and continuing resources in the electronic and print worlds. It can be assigned to any serial or continuing resource whether past, present or to be published in the foreseeable future whatever the medium of production (e.g. print, online, CD-ROM, etc.).
An ISSN is not mandatory, and does not convey any form of legal or provide copyright protection on a work.
What is serial?
Serial is a continuing resource in any medium, issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, ongoing directories, annual reports, newspapers, monographic series, and newsletters.
What is Ongoing Integrating Resources?
Ongoing integrating resources is an electronic publication that are updated such as websites, blogs, institutional repositories, directories and databases.
What is the use of ISSN?
The ISSN, the unique identifier for serials, is used by many different types of organizations and interest groups to fulfill a wide range of purposes:
Publishers and subscription agencies: ISSN enables disambiguation between titles that are the same or similar to each other. It is a key data element for successful Open URL implementation.
Press distributors: Faster and easier distribution thanks to the embedding of ISSN in EAN 13 bar codes.
Libraries and union-catalogues: Records can be downloaded in order to update a local catalogue or database. Valuable for file matching and de-duplication; for document delivery and inter-library loan; for transactions with subscription agencies [ordering, claiming, paying invoices, etc.].
Scholars, Researchers, Scientists: The ISSN Portal is an important source of information for worldwide bibliographic queries. The ISSN is also a basic requirement for all scholarly serials and publications: it is taken into account in the evaluation process of scholarly publications.
Electronic resources management and access: The ISSN is the major key for the building of knowledge bases for the management and access to electronic resources, and for the accurate building and processing of Open URLs.
Publications eligible for ISSN assignment:
ISSN is requested only if the publication is either print or electronic which belongs to one of the categories stated below:
Serial. A continuing resource in any medium, issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, ongoing directories, annual reports, newspapers, monographic series, and newsletters.
Journal. A term frequently used for periodical, particularly more learned periodicals.
Newspaper. A serial issued at states and frequent intervals, usually daily, weekly or semi-weekly and that reports events and discuses topics of general current interest.
Magazine. A print periodical containing miscellaneous pieces (such as articles, stories,poems) and often illustrated.
Monographic series. A group of separate continuing resources related to one another by the fact that each continuing resource bears, in addition to its own title proper, a collective title applying to the group as a whole, i.e., the title proper of the series. The separate continuing resources may or may not be numbered. The items within a series may be monographs or may constitute serials.
Publications NOT eligible for ISSN assignment
Personal resources (personal web sites and web pages, online diaries)
Resources focusing on a company, a product, an institution or an organization advertising and promotional websites, commercial web sites, product information web sites, company, organization and institutional websites.
Ephemeral resources or materials that are transitory or short-lived.
Web sites consisting only of links.
Books. The identifier applicable to books is the International Standard Book Number (ISBN).
How much does it cost?
Per Public Advisory No. JET-02 dated March 22, 2021, in view of the state of national emergency that the country is facing, the National Library of the Philippines (NLP) waives the collection of application fee for ISSN.
Do I need a different ISSN for each format?
Each format must have a different ISSN, which means that if you have one serials or continuing resources but will be published in different format, e.g. print, online, CD, DVD, etc. each of these will have its own ISSN.
A new ISSN may only be applied for in the following cases:
The publication’s medium changes (e.g. a print becomes an online).
The publication’s title changes.
Different language editions.
Any changes made must be mentioned in the details of the old title, ISSN and the details of issues published during that period in the new journal(s)/serial(s).
How do I get an ISSN?
For Print Publication and CD/DVD
To obtain an ISSN before the publication of the first issue of a print serial or before the release of a serial on CD-ROM, a mock-up must be provided with the request.
Please take note:
ISSN shall not be requested a month before the release of the first issue; the National Centre reserve the right to defer the assignment of an ISSN requested in advance until a copy of the first issue has been received by the ISSN National Centre.
The National Center reserves the right to refuse ISSN to those who have not provided the ISSN National Centre a mock-up or a manuscript with title page, editorial responsibility, frequency, and publisher indicated on it.
Publishers must be aware that ISSN assigned ahead of publication won’t be formally registered in the ISSN Register until the receipt proof o the effective publication of the serial.
Complete information such as contact details (name of publisher/institution, address, telephone number, office telephone number, mobile number, e-mail [institutional domain] should be given.
For Online publication
Due to recurrent and significant problems with online publications, the latter are usually not ISSN assigned ahead of publication. ISSN are assigned to online publications only after the release of the first issue, provided that this issue contains a significant number of articles. If it is considered that the first issue has not enough articles for being regarded as an actual and complete one, the ISSN assignment will be deferred. Regarding open access scholarly publications, 5 articles are considered as a minimum for making a complete issue.
Editorial boards and frequency statement with complete contact details (name of publisher / institution, address, telephone number, mobile number, e-mail (institutional domain) should be displayed on the publication website with valid URL.
Display of misleading/false information in the website will result in the rejection of the application.
Information / Documents needed for ISSN Assignment
Fill-out application form
For a print version: complete issue or copy (in pdf or jpg files) of the cover, title page and editorial page. The editorial page must show the name and address of the publisher.
For a CD-ROM version: sample or copy (in pdf or jpg files) of the label affixed on the disc and/or on the container with the name and address of the publisher printed on.
For an online version: the URL (electronic address) of the publication. The name and address of the publisher must be displayed on the publication.
For a mobile version (for e-readers and smartphones): screenshots of the title screen and/ or of any other screens showing the name and the address of the publisher.
Please note that it is particularly important for the name of the publisher and the place of publication to be printed or displayed on the resource. The name and complete contact information (name of publisher/institution, address, telephone number, mobile number, e-mail (institutional domain)) must be displayed on the publication or publication website. Please note that it is particularly important for the name of the publisher, editorial board, frequency statement and the place of publication to be printed or displayed on the serial or continuing resources.
Other things to Note
Processing usually takes about 1-2 working day/s.
You may now use your ISSN for Barcode and you can proceed to upload or print your serials or continuing resources.
Should you wish to have legal or copyright protection. You may visit http://web.nlp.gov.ph/nlp/?q=node/646 to know more about it.
Remember to submit two (2) copies of your printed serials or continuing resources to NLP within 30 days of publication.
Please be aware that details of all serials and continuing resources titles are registered by the NLP are sent to the International Centre and this data is published in ISSN Online (https://portal.issn.org) and ISSN Compact (CD-ROM).